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General Data Protection Regulations

Our Privacy Notice, shown below, can be downloaded here.

Richmondshire Choral Society (RCS)
Privacy Notice

The name and contact details of our organisation.
Richmondshire Choral Society c/o 67 Frenchgate, Richmond DL10 7AG telephone: 01748 825106

The name and contact details of our representative.

The contact details of our data protection co-ordinator.

How do we use choir members’ personal data?
To communicate with and provide necessary information, relating to the running of the Society.
Communication will normally be by email unless there is an arrangement made for an alternative method.

The legal basis for using personal data is: the legitimate Interest for all information except for:

In these cases, assumed consent is the legal basis governing the retention and use of these items of personal data, which can be freely given or withheld. Please inform the Membership Secretary if you wish to withdraw consent for such use of your image or name.

What are the legitimate interests for using your personal data?

The legitimate interests of Richmondshire Choral Society (RCS) are:

The recipients or categories of recipients of personal data

Richmondshire Choral Society Officers, Committee Members and those approved to work with us in the following way:

The retention periods for personal data
For choir members, honorary members and past members a maximum of 5 years from the date of the last submission of their personal data. For members with Gift Aid declarations 7 years in line with HMRC requirements

Your rights and your personal data

You have the right to:

RCS will keep your data securely and inform you promptly should any data breach occur.

RCS will not sell or market your personal data under any circumstances. The Society will not share your personal data with other organisations. 

Your rights to withdraw consent 

Your rights to lodge a complaint with a supervisory authority

To lodge a complaint, you can contact:

The Information Commissioners Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 or email https://ico.org.uk/global/contact-us/email/

Details of whether Richmondshire Choral Society is under a statutory or contractual obligation to provide personal data

If you wish us to claim Gift Aid on money that you give to us, our statutory obligation is to provide your personal data to HMRC and to retain that data for 7 years from your last Gift Aid contribution.

Please note that under statutory obligations we are obliged to keep and provide your personal data in certain circumstances such as:

Personal data about you may also be legally retained as part of an archive

This ensures that older Committee and AGM minutes, attendance sheets, photographs etc. may be retained legally for educational and research reasons. Any personal data RCS holds about you will be strictly limited by the context of these documents. Personal data will be kept and accessed securely in whatever format it is held.



Document Control

Privacy Notice Committee Approval: 16 August 2018
Annual review by 1 September